✨ About Woven by Toyota ✨
Woven by Toyota is contributing to Toyota's once-in-a-century transformation into a mobility company. Inspired by our history of continuous invention "for the sake of others," our mission is to expand the definition of mobility, enhance its societal contributions, and challenge the norms of mobility through people-centric innovation.
We operate around four pillars: AD/ADAS for automated driving and advanced driver-assistance systems, Arene as a vehicle software production platform for SDVs (Software Defined Vehicles), Woven City as a mobility testbed, and Cloud & AI for digital infrastructure supporting collaboration. Additionally, essential business functions support these teams, working together to realize a "zero-accident society" and "mass production of happiness."
🚀 About the Team 🚀
Toyota is redefining the meaning of mobility. We move people, goods, information, and energy, continuously challenging the norms of mobility. Woven City, as a testbed for creating and testing various forms of mobility, aims for the mass production of happiness with the concepts of a people-centric city, a city for demonstration experiments, and an unfinished city.
Woven City brings together diverse individuals who share a vision for future mobility. Inventors, residents, and visitors will conduct demonstrations of various products and services while living in a city-shaped testbed where people, mobility, and social infrastructure are interconnected.
The Administration team oversees general affairs and administration for the entire Woven City Management (WCM) organization. We belong to the Project Governance organization, which handles management functions, and provide operational support to WCM as a whole.
In this position, you will be responsible for improving the work environment and streamlining/standardizing daily operations to enable team members to focus on their work and achieve maximum performance. You will report to the Administration Team Manager and will work in a hybrid model (combination of office and remote work).
For more details about Woven City, please visit:
https://www.woven-city.global/jpn/
🌟 Seeking Talent 🌟
We are looking for an Administration Assistant Manager who will play a central role in operations, including facility management, office improvements, and planning/execution of internal communication events within WCM.
Responsibilities:
- Oversee daily facility/administration operations to improve the operational efficiency and hospitality of the WCM office.
- Plan and propose medium-to-long-term facility needs based on company growth and operational requirements.
- Design and improve general affairs and management operation processes, and develop/maintain guidelines and related documentation.
- Plan, coordinate, and execute internal staff events (company-wide, departmental, etc.), including venue arrangements, catering, and schedule adjustments, to foster team unity and a positive workplace culture.
- Monitor and manage the operational budget, ensuring cost efficiency and financial soundness.
- Build and maintain trusting, positive relationships with all WCM employees, contractors, and supplier representatives.
- Frequent business trips to Susono City and other locations will be required.
Required Qualifications:
- Over 5 years of practical experience in facility management, office services, general affairs/administration, or office management.
- Over 3 years of practical experience in vendor management related to office operations.
- Ability to manage multiple tasks concurrently and respond flexibly in highly uncertain situations.
- Experience in maintaining and improving the work environment through communication and negotiation with employees.
- Proven track record of proactively and continuously addressing complex challenges, leading them to resolution, and identifying opportunities for improvement.
- Native level Japanese and business-level English proficiency for practical use.
Preferred Qualifications:
- Hospitality mindset, finding joy in supporting members and the organization.
- Ability to communicate cheerfully and positively with diverse members and stakeholders.
- Experience in planning and managing internal and external events.
- Comfortable using applications such as CAD, Adobe Photoshop, and Adobe Illustrator.
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⚠️ Notes ⚠️
- All interviews are typically conducted via Google Meet.
- Current job openings are posted in both English and Japanese. Please apply to only one of them.
- We request that you submit an English resume whenever possible. If you submit a Japanese resume for any reason, we may request an English resume during the selection process depending on the position.
💰 Compensation and Benefits 💰
- Salary commensurate with experience and industry standards.
- Working Hours: Flexible working hours.
- Annual Paid Leave: 20 days per year (number of days in the first year may vary depending on the month of joining).
- Sick Leave: 6 days per year (number of days in the first year may vary depending on the month of joining).
- Holidays: Saturdays, Sundays, national holidays, and other days designated by the company.
- Social Insurance: Health insurance, employees' pension insurance, industrial accident insurance, employment insurance, long-term care insurance.
- Housing allowance.
- Retirement benefit system.
- Rental car support.
- In-house training programs (software learning, language learning).
💖 Our Commitment 💖
- We are an equal opportunity employer and value diversity.
- Personal information collected will be used solely for recruitment and onboarding purposes. Please refer to our Applicant Privacy Notice for details.